Why does the Healthcare Industry Need ERP Software?
30 August, 2022 by
Tanseer Ahmed

In the upcoming years, it is predicted that the healthcare market would grow to an astounding $1 billion. This is a direct outcome of people becoming more aware of the value of healthcare. The healthcare sector is in good shape because of recent government attempts to bring medical facilities to every corner of the globe.

ERP software is an unavoidable choice for businesses because of its practical and comprehensive features, which eliminate information silos, simplify it, and automate a wide range of business functions inside various divisions.

Role of ERP in the Healthcare Industry!

cheduling Appointments, gathering Vitals, and managing prescription and investigation orders by documenting Patient Encounters are all ways that ERPNext Healthcare may help you run your hospital, clinic, or office more effectively. You can quickly access a patient's medical history at any time to study the patient's previous illnesses and treatments, which will help you give them efficient, effective care. 

Every department in the healthcare system needs to be connected because there are numerous departments there.

Information from pharmacies, lab systems, radiography, picture archiving communication systems (PACS), and electronic medical records (EMRs) for patients must be streamlined. On the other side, patients are given access to the information gathered from their medical records to schedule appointments ahead of time and make decisions quickly.

A few of the Healthcare Modules in ERPNext

Scheduling Appointments, taking Vitals, and managing prescription and investigation orders by documenting Patient Encounters are all ways that ERPNext Healthcare may help you run your hospital, clinic, or office more effectively. You can quickly access a patient's medical history at any time to study the patient's previous illnesses and treatments, which will help you give them efficient, effective care. 

The coding process is made simpler by using ERPNext Healthcare to manage multiple medical code standards, such as the ICD 10. A laboratory module with predefined templates for logging typical lab tests is also included with ERPNext Healthcare. You may obtain a complete understanding of the operations with the use of reports like Appointment Analytics and Lab Test Report


Patient: You can construct a patient list that contains all of their pertinent personal and medical data, including their comprehensive medical history, risk factors, registration fee, permission to access the patient portal, and many other things.

Healthcare Practitioner: Doctors, nurses, ward boys, lab technicians, and other personnel that assists the hospital unit in some way are referred to as healthcare practitioners. You can establish several practitioners in ERPNext Healthcare and connect them to a User with the required Roles. To manage payroll, attendance, or other HRM tasks, you can also link a healthcare professional to an employee.

You can link various addresses and contacts, track attendance, responsibilities and permissions, practitioner availability, healthcare practitioner charges, and refer physicians.

Medical department: There is no limit to the number of departments you may create. You can designate a department for Laboratory-related DocTypes, Healthcare Service Units, and Healthcare Practitioners, and schedule appointments appropriately.

Healthcare Service Unit: By establishing Healthcare Service Units, ERPNext Healthcare enables you to map your facility's infrastructure and manage appointment scheduling, billing, and other tasks. These are offered for appointment scheduling, inpatient occupancy, and billing.

Medical Code Standard: Diagnoses and evaluations that are documented as part of patient encounters are helped to encode by ERPNext Healthcare. Clinical Procedures can also be codified. 

As the code data tends to be rather vast, configuring medical code standards and related medical codes are typically made simple via data import. If you need to adhere to numerous coding standards, you can develop as many medical code standards as you like.

Medical Code: The Medical Code Standard document serves as a container for all the medical codes that are standardized under the Code Standard and is used to identify the Code Standard. ICD-10 codes, for instance, are alphanumeric and contain 3–7 characters. ICD (International Classification of Diseases) is a medical code standard. Each code is a medical code that provides a thorough description of a specific diagnosis.

A practitioner can quickly browse the preconfigured Medical Codes in the Patient Encounter and choose the ones that apply to each of the services your hospital provides in order to enable codification. For the purposes of processing patient insurance eligibility, claims, and billing, this is often a requirement.


Patient History Settings: You can set the doctypes and fields for the patient medical record and patient history using the patient history settings.

Standard document types and Custom document types are the two different sorts of documents.

There are pre-configured papers including patient encounters, clinical procedures, lab tests, treatment sessions, vital signs, and inpatient medication orders included in the Standard Document type. However, you can add or update the document types in this section in Custom document types.

Healthcare Settings: The Healthcare settings page can be used to complete the majority of the global healthcare module.

You can set up the laboratory settings and laboratory SMS alerts here, along with the outpatient settings, inpatient settings, default healthcare service items, default accounts, and outpatient SMS alerts.

Setting Up Clinic / Practice: For setting up ERPNext Healthcare for your clinic, the masters are simple to configure. The materials listed below can help you complete data entry more quickly.

Appointment type, healthcare service unit type, and medical department Data entry, dosage form, administration route, prescription dosage, and duration are all made easier by masters. templates for clinical procedures, complaints, and diagnoses.

Setting Up Inpatient Facility: You can quickly set up your inpatient facility, admit, discharge, and transfer (ADT) patients, and invoice the patient for the care services provided with ERPNext Healthcare. Here is how to put things up.

Setting Up Laboratory: You can create Users with Laboratory User if you want to use Laboratory capabilities. Only users with this Role enabled can see Lab Tests, Sample Collection, etc.

Setting Up Pharmacy: A pharmacy module per se is not included in ERPNext Healthcare. To handle your pharmacy stock, other supplies, their billing, and purchases, however, you can rely on the ERPNext Stock, Buying, and Accounts Module.

Inpatient ADT: ERPNext Healthcare greatly simplifies the challenging task of managing ADT (Admission, Discharge, and Transfer) in a busy hospital. The Inpatient Record document is used by ERPNext Healthcare to handle each patient admission.


Patient Appointments: You may schedule patient appointments for any date with ERPNext Healthcare and notify patients via email or text message. Based on their availability schedules, you can quickly arrange appointments with each Practitioner.

This has some attractive features like a Patient calendar, Appointment rescheduling, Managing schedules, Notes, and referrals, Outpatient SMS alerts, automated appointment invoicing, and status Indications.

Appointment Type: For different kinds of appointments, you can build masters. You can predefine the appointment's duration, designate if it will be an inpatient visit, and choose colors to distinguish between various appointment types for analysis using the appointment type feature.

Some features include Medical department-wise billing items and charges.

Practioner schedule: You can set the healthcare practitioners' availability using the Practitioner Schedule. Then, for each Healthcare Practitioner, you may choose from a variety of relevant schedules.

Clinical procedures: ERPNext enables you to design and plan clinical procedures for patients, such as cataract surgery or wound cleaning. You can preconfigure Clinical Procedure Templates in the system so that you won't have to manually establish default values for things like consumables, rates, and items each time you do a Clinical Procedure.

Features of Clinical procedure include Procedure actions like start and complete procedure, then billing.

Clinical procedure templates: To make the procedure creation process easier, ERPNext Healthcare lets you set templates with different clinical procedure features. To avoid having to enter the consumables, rates, and connected items each time you construct a clinical procedure for a patient, you can create templates.

Clinical templates have capabilities like automatically creating items for templates, managing consumables for procedures, billing consumables individually, and configuring sample collection.

Patient encounter: Through the Patient Encounter document in ERPNext Healthcare, you can keep track of every interaction you have with patients. A Patient Encounter can also be made based on an appointment that has already been scheduled.

Some features include Medical coding, medication, lab tests, clinical procedures, therapies, and billing/prescriptions. 

Vital signs: At any stage of the therapeutic process, ERPNext Healthcare enables you to record patients' vital signs. The Patient History allows you to view all Vitals data across time.

Complaint and diagnosis: ERPNext Healthcare enables you to preserve every Complaint / Diagnosis data you enter as a Master, from the Patient Encounter screen itself, to simplify data entry while recording the Patient Encounter. The database will continue to compile a list of all the complaints and diagnoses you entered in this way. Better analytics and reporting are the purposes of this.

Fee Validity: For follow-up appointments that occur soon after the initial visit, many healthcare facilities don't charge. In healthcare settings, you can set the maximum number of free follow-ups and the duration of free consultations. A Fee Validity document will result from this

Source Article:  ERPNext Healthcare


Inpatient record: Using this document, ERPNext Healthcare records all information regarding a patient admission. When a doctor orders an admission, an inpatient record is automatically established.

Inpatient medication Order: The creation of an Inpatient Medication Order (IPMO) facilitates nursing tasks. When patients are admitted to the hospital, certain medications must be given to them on a scheduled basis. 

To prescribe drugs to the admitted patient, an inpatient medication order is made. This document contains details about the service unit, the medication, the dosage and dosage form, as well as the date and time the medication must be taken.

Inpatient Medication entry: To handle Inpatient Medication Orders in bulk based on some filters and, optionally, to update stock on drug dispensing, an Inpatient Medication Entry (IPME) is generated.


Lab test template: You can quickly design all different types of lab tests using the Lab Test Template in ERPNext.

To avoid having to repeatedly enter the same information, you can pre-configure the events and result components for Single, Compound, Descriptive, or Grouped tests. Additional features include Automatic item creation for templates, medical coding, deactivating templates, customize sample collection, worksheet print, result legend print, and more.

Lab test: Lab Test enables the recording of numerous laboratory test informational elements such as an organism, sensitivity, etc.

You may enter lab tests, print or email test results, manage samples that were gathered, produce invoices, and more with ERPNext Healthcare, which makes it possible to operate a clinical laboratory effectively. According to the instructions in Setting Up Laboratory, you can customize Lab Test Templates for each Test and its result format or build new ones.

Among the features is the ability to produce numerous lab tests, make sample collection documents automatically, create lab tests automatically when a sales invoice is submitted, and send laboratory SMS warnings.

Sample collection

The management of gathered samples, the printing of labels for those samples, the automation of sample collection, etc. are essential for a laboratory. Automation of sample collection and sample labeling are some of the benefits.

Nursing tasks

Users can construct nursing tasks in a variety of healthcare workflows by using the Nursing Checklist Template.

Rehab and physiotherapy

Some of the features included in this module are listed 

Exercise Type

Therapy Type

Therapy Plan

Therapy Plan Template

Therapy Session

Patient Assessment Template

Patient Assessment

Records and reports

Patient Medical history: One of the fundamentals for healthcare professionals and providers is the upkeep of accurate and comprehensive medical records of patients. In addition, providing effective, high-quality care depends on how easily a practitioner can acquire the information.

Patient appointment analysis: You can learn more about the number of appointments created by using the Appointment Analytics Report, which:

Departments of Medicine,  Healthcare Practitioners

Inpatient medication order reports: The Inpatient Medication Orders Report displays all relevant information on inpatient medication orders. The Inpatient Medication Order Document Type is the foundation for this report.

The following information is included in this report's inpatient medication orders:

Healthcare Service Unit for Patients (where the patient is admitted)

Code and Name of Drug

Dosage and Form of Dosage

Time and date

Status of Order Completion: Healthcare Professional

Medication Entry for Patients: The inpatient medicine entry against the order is displayed if the order has been completed.

Medical Records

The Bottom Line

ERP software is being quickly used by hospitals, clinics, nursing homes, and professionals as a way to boost their own performance overall and gain an advantage over the competition. The speed of ERP implementation in healthcare organizations has accelerated due to the demands for greater transparency and accountability.

It's time to carefully consider switching to an ERP system if your company hasn't already taken use of this technology. According to the needs of the healthcare industries, EWall has developed specialized ERP solutions!

Source Article:  ERPNext Healthcare

Tanseer Ahmed 30 August, 2022
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